Explain any payout
Trace the amount through source rows, rules, pools, adjustments, and export evidence.
Inputs → Normalization → Canvas → Review
Inputs in. Canvas rules applied. Payroll explained.
PayCanvas normalizes operational inputs into consistent payroll data. Its engine then runs the rules exactly as written in the Canvas, producing results your team can review, trace, and prepare for export.
Inputs arrive→Data is normalized→Canvas rules run→Results are reviewed
Review payroll
Verify exceptions, adjustments, and source evidence before approval.
APPROVAL READINESS78%
TOTAL PAYROLL$42,618.74↓ 2.8% from last period
EMPLOYEES2826 ready · 2 review
Blockers requiring attentionAll types
!Missing crew assignmentMorning Reef Tour · booking input$184.20BLOCKING
!Unmatched Homebase shiftJanelle Brooks · 6h 30m$142.35SOURCE
!Tip policy conflictSunset Cruise · captain share$82.40POLICY
PAYCANVAS MCPA secure interface for assistants and agents
Your payroll workspace, available wherever work happens.
Authorized MCP clients can inspect current periods, calculation summaries, payout explanations, source evidence, adjustments, and audit history—using the same services as the PayCanvas UI.
ChatGPTCodexAny MCP client
Read the MCP setup guide →ASK PAYCANVAS01 02 03
Why did Janelle Brooks get paid $4,621.85?
Review readiness and blockers
Inspect source completeness, calculation status, exceptions, and approval requirements from chat.
Keep consequential actions gated
Account access, scoped permissions, confirmations, and audit receipts keep assistant access reviewable.
ONE GOVERNED PATH
Inputs in. Canvas rules applied. Reviewable payroll out.
PayCanvas normalizes operational inputs, runs the rules as written in the Canvas, and keeps the evidence and review trail attached to every result.
Bookings, time, sales, pools
Consistent people, roles, dates, and amounts
The engine follows the written rules
Trace totals, resolve questions, prepare files
Review payroll
Verify exceptions, adjustments, and source evidence before approval.
APPROVAL READINESS78%
TOTAL PAYROLL$42,618.74↓ 2.8% from last period
EMPLOYEES2826 ready · 2 review
Blockers requiring attentionAll types
!Missing crew assignmentMorning Reef Tour · booking input$184.20BLOCKING
!Unmatched Homebase shiftJanelle Brooks · 6h 30m$142.35SOURCE
!Tip policy conflictSunset Cruise · captain share$82.40POLICY
✓ READY
Approve & export
Final totals and files.
TOTAL PAYROLL$42,618.7428 employees · all reviewed
Export packagePDF Payroll summary ✓CSV Employee detail ✓CSV Audit trail ✓
SOURCE → RULE → AMOUNT
Every payroll number can answer for itself.
Open an employee, inspect each contributing line, and follow the exact source evidence and rule that produced the total.
- Input
- Timekeeping shift TS-2841
- Rule
- 8.0 hours × $41.07
- Amount
- $328.56 in final earnings
PayCanvas
Janelle Brooks · Employee 03
JBJanelle BrooksADJUSTED
NET EARNINGS$4,621.85
WAGES$3,387.93
TIPS$1,218.92
ADJUSTMENTS+$15.00
Calculation
WRegular wagesTimekeeping · 82.5h × rate
$3,387.93TDirect gratuityBooking input · 12 bookings
$612.30PShared poolsTips + photos · 5 allocations
$606.62±Wage correctionApproved by A. Waters
+$15.00FROM SPREADSHEET TO SYSTEM
Version history tells you a cell changed. PayCanvas tells you why pay changed.
Sheets and Excel are flexible—and they keep file history. PayCanvas adds the payroll control layer those files were never built to be.
EXCEL + GOOGLE SHEETSPAYCANVASPasted values across tabsConnected, sealed source evidence
Formulas only one person understandsNamed, governed pay rules
Comments, colors, and handoffsBlockers, approvals, decision trail
Separate what-if workbookBooked value + payroll run rate
OPERATING SNAPSHOT
Financial Forecasting
Base · 100%Last 12 months
SELECTED WINDOW$486,240Booked value
13 WEEKS$142,880Base scenario
PAYROLL RUN RATE$42,619Selected run
SOURCE COVERAGE98.6%Booking data projected
SELECTED CHART WINDOWBooked demand against payroll run rate
● Booked value ● Payroll run rateSEPOCTNOVDECJANFEBMARAPR
Planning signal only. Booked value is not recognized revenue; margin, cash, and runway appear only when authoritative sources are connected.
BUILT FOR OPERATIONAL PAY
For teams whose payroll depends on how work actually happened.
PayCanvas is configured around the source systems, roles, locations, rules, exceptions, and downstream exports that make your payroll unique.
OPERATORS
Tour operatorsBoat rentalsCharter businessesActivity companiesSeasonal crewsCommission teams
Explore the booking-driven payroll workflow →WHEN PAY DEPENDS ON
- Bookings and services
- Booking and reservation data
- Hours and work logs
- Time and attendance data
- Sales, tips, and pools
- Point-of-sale and payment data
- Roles and locations
- Rules written in the Canvas
- Adjustments and exceptions
- Reviewed human decisions
SETUP REVIEW
Show us how payroll moves through your business.
Bring the messy parts: exports, pools, commissions, exceptions, and the payout questions your team needs to answer with confidence.
30-minute review · No prep required · Sample exports welcome